1. Introduction

These terms apply to the provision of non-commercial crowdfunded archaeological projects offered and supported by Past to Present Archaeology. Separate terms and conditions pertaining to any commercial work undertaken by Past to Present Archaeology or CAS Projects will be emailed direct to the relevant parties.

Past to Present Archaeology knows you care about your privacy. Any information you or other users provide to Past to Present Archaeology or which we collect about you or others is subject to our Privacy Policy. To learn more about how Past to Present Archaeology collects, uses, shares, and secures your information, please review our separate Privacy Policy, which is incorporated into your agreement with Past to Present Archaeology by this reference.

2. Intellectual Property statement

All copyright, trademarks, design rights, published material and any other intellectual property rights (whether registered or unregistered) for the website and all of the materials contained within this website is owned and licensed to Past to Present Archaeology, and only we are entitled to use it. All such rights are reserved. Nothing in these terms or listed anywhere on our website should be construed as granting you a licence or right to use the intellectual property owned or controlled by Past to Present Archaeology.

3. Bookings and payments

To book one of our exciting archaeological experiences, supporters should use the online booking feature, where payment cab be made in full. We appreciate that some of our larger projects are more costly, and that payment in full might be challenging. If you would like to arrange a 3 month payment plan with us, please email the Community Fieldwork Team on projects@pasttopresent.org, where they will be able to discuss this with you. If you have agreed with us to pay by instalments, we will issue you an invoice with a payment link, so that you can easily pay the costs of your experience. For information regarding invoicing and payment plans, see individual experiences for more details. Final payments by instalments are to be made no later than two months prior to the start of a project. Failure to comply, may result in Past to Present Archaeology offering your place to another participant, and you will lose any money you have already contributed towards your experience. When paying by instalments, your place will be booked and guaranteed upon the payment of the first invoice.

4. Insurances

All participants and supporters attending an archaeological experience will be fully insured by specific public protection project insurance provided by Sale Insurance UK Ltd, with cover starting the moment we collect you from the meeting point in the project country, and lasting until you leave us at the end of the project. Insurance covers these internal transfers from our designated collection and drop-off points, accommodation, food and subsistence, all courses, full archaeological experience, site visits and evening entertainment. Flights are not covered.

5. Refunds Policy

As all payments contribute to the organisation and smooth running of our projects and research, we can only offer full refunds if cancellations are made up to 2 months prior to the start of the project. If you cancel after this cut off, we will refund you 50% of the price paid. Alternatively, you may wish to change your event dates or even move you booking to another project entirely. If moving your booking to another project, you will be required to pay any additional price differences.

6. Cancellation by Past to Present Archaeology

If Past to Present Archaeology cancels your archaeological experience for any reason, within Past to Present Archaeology’s control, including coronavirus, we will refund 100% of what you have contributed towards your experience at the time of cancellation. Alternatively, you may prefer that your contribution can be carried over to another of our projects.

If you are travelling from overseas to participate, we strongly encourage participants to purchase flexible, refundable travel tickets, including cancellation insurance, as a precaution. Past to Present Archaeology can take no responsibility for any cancellation or amendment penalties incurred through your travel company if you are required to change your plans as a result of cancellation by Past to Present Archaeology.

7. Digital content

We appreciate at Past to Present Archaeology that we all love to take photographs of our experiences. Participants on our archaeological projects are of course free to take photographs and videos whilst attending our projects. All we ask is that any participants wishing to post photographs or videos on social media, share only suitable material, such as the archaeological site, finds and tuition. You may wish to discuss this with the Past to Present team on site, during your experience. We also ask that you mention us in your posts.

On occasion Past to Present Archaeology would like to take photographs for our webpage and social forums. However, we will not take or post photographs of you without prior consent.

8. Complaints

Any complaints regarding one of our projects or pertaining to a commercial service provided by Past to Present Archaeology should be made in writing to hello@pasttopresent.org. There is no guarantee of a resolution, but each case will be looked at individually.

9. Additional considerations for you to think about before attending

We are really passionate about our archaeological projects and we will do our absolute best to make sure everyone has an amazing and meaningful experience. So we have listed a few considerations to ensure you have a smooth, hassle-free experience.

Travel Insurance

Remember your insurance – we advise all participants to ensure they have personal insurance to cover their tickets, cancellations, belongings and most importantly, their health.

Welcome packs

A physical welcome pack will be provided for every attendee on our projects. The pack will be full of archaeological essentials and other goodies. Prior to arrival on one of our projects a digital information pack will be supplied to every participant detailing some essentials before their arrival, so please read through before you arrive. These packs will be sent via email and will contain vital information about the project such as the activities, courses, physical requirements, packing list, and health and safety information.

Prior to your arrival we shall endeavour to do our best collecting as much information about you, whether that be dietary allergies or religious requirements, to enable us to provide you with the most comfortable experience possible. Any information we do collect will be kept private on our secure servers in libe with our privacy policy.

Fitness and disabilities

Past to Present Archaeology’s experiences can be physically challenging. Please be sure that you are clear about the physical demands of the particular project experience you are interested in before you decide to join us. It is your responsibility to review the project conditions and physical demands. Additional information may be supplied on request, so feel free to email us on projects@pasttopresent.org to discuss any concerns you might have. Furthermore, you may even wish to discuss your participation on a project with a medical professional. We just want you to be healthy and safe on our sites.

Likewise if you have a disability and are unsure whether you are able to participate on our projects, we strongly encourage you to talk to us, as we are happy to discuss circumstances with you. At Past to Present Archaeology we want archaeology to be accessible for all, and may be able to apply practical measures to ensure your safe participation on our projects. Please notify us before booking of any disabilities so that we can discuss options for participation.

Visas and passports

If you are living overseas, we would strongly advise that you check your government website for information regarding visas and passports before booking, as entry requirements will be different for all. If you do have to apply for a visa for your archaeology experience, always ask for a tourist visa. Be sure to allow plenty of time for the visa approval process, which can take weeks or even months! Also remember to make sure your passport is up to date and for securing any necessary visas.

Vaccinations

Check with a medical professional if you are required to receive any specific vaccinations before you attend your archaeological experience. Health conditions are continually changing so check information listed on the World Health Organisation website for up-to-date information. Remember it’s your responsibility to ensure you are fit to attend.